Privacy & Data Protection Policy
At Allied4.eu, we are committed to protecting your privacy and personal data. This Privacy & Data Protection Policy explains how we collect, use, and protect your personal data in compliance with the General Data Protection Regulation (GDPR), the European Union’s data protection laws.
This policy outlines how we process your personal information, who we share it with, how long we retain it, and the rights you have regarding your data.
1. What is Personal Data?
Under the GDPR, personal data is defined as any information relating to an identified or identifiable natural person. This may include, but is not limited to, a person’s name, contact details, identification number, location data, online identifiers, or any other information related to their physical, mental, economic, cultural, or social identity.
2. How We Use Your Personal Data
We take your privacy seriously. The personal data we collect from you will only be used for the following purposes:
- To communicate relevant business or career opportunities that may be of interest to you.
- To facilitate onboarding activities, such as background checks, security clearances, or compliance processes, should you decide to take a role with us or our clients.
- For internal administrative purposes, such as managing contracts, processing invoices, or legal obligations.
- To improve our services and to better understand how you engage with us.
We will not use your personal data for any other purposes without your consent or unless required by law.
3. Sharing Your Personal Data
In order to provide our services and fulfill the purposes outlined above, we may need to share your personal data with trusted third-party service providers that help us in the recruitment, compliance, or onboarding process. These third parties are carefully selected and are required to:
- Keep your personal data secure.
- Only use it for the agreed purposes, as described in this policy.
We will not share your personal data with any third party without your explicit consent unless legally required to do so.
If we need to share sensitive personal data (such as health or criminal record data), we will obtain your consent beforehand unless the disclosure is required by law.
4. How We Store and Protect Your Personal Data
We take appropriate technical and organizational measures to ensure the security of your personal data. This includes:
- Encryption and secure storage.
- Access controls to limit who can view your data.
- Regular security audits and assessments.
While we strive to protect your data, please be aware that no system is completely secure. We cannot guarantee the security of your data during transmission over the internet, and you are responsible for ensuring the security of your devices and accounts.
5. Data Retention
We will retain your personal data for as long as necessary to fulfill the purposes outlined in this policy, including:
- To comply with legal, regulatory, and accounting requirements.
- To manage any contracts or agreements with you.
- For as long as you are engaged in the recruitment or onboarding process.
Once your data is no longer necessary for these purposes, we will take steps to securely delete or anonymize your personal data.
6. Your Rights Regarding Personal Data
Under the GDPR, you have the following rights with respect to your personal data:
- Right of Access: You can request a copy of the personal data we hold about you.
- Right to Rectification: You can request corrections to any inaccurate or incomplete data we hold about you.
- Right to Erasure (“Right to be Forgotten”): In certain circumstances, you can request the deletion of your personal data.
- Right to Restriction of Processing: You can request a temporary restriction on the processing of your personal data.
- Right to Data Portability: You can request a transfer of your personal data to another organization in a machine-readable format.
- Right to Object: You can object to the processing of your personal data in certain situations, including for direct marketing purposes.
- Right to Object to Automated Decision-Making, including Profiling: You can object to being subject to automated decision-making processes that significantly affect you.
If you wish to exercise any of these rights, please contact us using the details provided below.
7. How to Request Information or Exercise Your Rights
If you would like to know what personal data we hold about you or if you wish to exercise any of the rights listed above, please contact us at:
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- Email: info@allied4.eu
- Address: Rua Aviação Naval 13, 1º esquerdo, 3810-056, Aveiro, PORTUGAL
8. International Data Transfers
We may transfer your personal data outside the European Economic Area (EEA) to trusted third parties or affiliates in countries that may not have the same level of data protection laws as those in the EU. However, when such transfers occur, we ensure that appropriate safeguards are in place to protect your personal data, including using Standard Contractual Clauses or other legal mechanisms approved by the EU.
9. How Long Will We Keep Your Data?
We will retain your personal data for as long as is necessary for the purposes outlined in this policy, or for the period required by applicable laws (e.g., tax, accounting, or regulatory requirements). Once your data is no longer necessary, we will securely delete or anonymize it.
10. Complaints
If you feel that your rights under the GDPR have been violated, or if you are not satisfied with how we have handled your personal data, you have the right to lodge a complaint with the supervisory authority in your country.
For further information or to lodge a complaint, you can contact the relevant supervisory authority.
11. Changes to This Policy
We may update this Privacy & Data Protection Policy from time to time to reflect changes in the law, our practices, or how we process personal data. We will notify you of any significant changes and update the “last modified” date at the bottom of this policy.
Last Modified: [December 9, 2024]