Under the direction of the Principal Assistant (Supply & Transport) the incumbent will perform duties such as the following:

Transport:

• Manage NCIA vehicle assets, ensuring that inspections and maintenance are carried out and that all insurance papers and other documentation are current;
• Advise the Principal Assistant (Supply & Transport) when a vehicle is required to be out of regular service;
• Maintain transport statistics for Agency vehicles including mileage, petrol use, maintenance issues, costs and produce monthly reports;
• Serve as an official courier for the Agency;
• Undertake driving duties involving movement of passengers and material when required. This may involve shuttle services to other locations and overnight stays when required;
• Provide on-call driving duties as required by the Principal Assistant (Supply & Transport);
• Investigate damages to Agency vehicles and make recommendations regarding repair;
• Assist with lifecycle management of all NCIA vehicles including research and recommendations on new vehicles;
• Perform periodic roadworthiness inspections of vehicles.

Supply/Inventory:

• Prepare necessary documentation for the movement of material;
• Maintain a small stock of consumable office supplies to support NCIA Brussels staff;
• Work in conjunction with the Supply Section in The Hague to update the supply catalogue of standard stock items;
• Assist in the annual inventory of non-expendable items;
• Assist in the annual inventory of expendable and stock items.

Finance:

• Perform day to day administration of the advance account (petty cash);
• Provide inputs for annual budget call for consumable stock account;
• Develop a recommended spending plan upon receipt of annual consumable budget.

Travel:

• Assist in reserving rental vehicles or reserving NCIA vehicles;
• Verify travel invoices using the Agency's financial system.

Other Responsabilities:

• Performs other duties as may be required.