#NC26MGT190071 - Project Office Support services for the ITM Recovery project
Deadline: July 27, 2026
Requester: NATO
Location: Braine L'Alleud, Belgium
Job type: Contractor
Start date: September, 2026
Security clearance: NATO SECRET
SCOPE OF WORK / DUTIES / ROLES
The Deputy Project Officer will work alongside project leadership to coordinate delivery across the project, maintain governance structures, ensure Work Packages are tracked to agreed baselines, and will be expected to:
- Maintain detailed project plans, and status reports aligned to the NCIA’s methodology (NCIA is utilizing PRINCE2);
- Support the PM and POM in project boards and steering committees; prepare board packs and decision papers;
- Manage budgets including forecast-to-complete and variance reporting;
- Maintain and continuously improve portfolio-level reporting dashboards (Jira / ServiceNow / Power BI / Excel);
- Provide administrative and scheduling support to work package managers and project leadership;
- Consolidate RAID data across projects; facilitate RIDAC reviews and escalation tracking;
- Support benefits realisation tracking and milestone management;
- Produce weekly and monthly portfolio status reports for senior leadership (scope, schedule, budget, RAG);
- Maintain the programme document library and governance calendar;
- Track actions and decisions; circulate meeting minutes and follow up on action owners;
- Maintain resource trackers, cost logs, and procurement schedules;
- Populate the Lessons Learnt register;
- Propose improvements to PMO operating processes and project governance;
- Onboard new project team members into project tooling and processes.
REQUIRED SKILLS, KNOWLEDGE AND EXPERIENCE
- At least one recognised delivery methodology (PRINCE2, MSP, PMI-PMP, SAFe, or equivalent);
- The Organisation's specific tooling environment: Jira, ServiceNow, MS Project, SharePoint. Experience with similar tools will be accepted;
- Relevant sector experience: [e.g. financial services / public sector / infrastructure / IT transformation];
- Proficiency and experience in taking meeting minutes and draft comprehensive summaries;
- Proficiency and experience in managing Microsoft SharePoint portal;
- At least five (5) years' experience in project management support;
- Good Knowledge of project management principles, practices and procedures;
- Proficiency in the use of Microsoft Office Suite;
- Thorough knowledge of the English language, both written and spoken, is essential; with ability to write concise texts / instructions for different audience;
- Ability to establish and maintain effective working relationships with stakeholders with positive attitude.
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