#NC26ICT0012 - Staff Assistant Services for Information Knowledge Management - Closed
Deadline: April 19, 2026
Requester: NATO
Location: Bydgoszcz, Poland
Job type: Contractor
Start date: June, 2026
Security clearance: NATO SECRET
SCOPE OF WORK / DUTIES / ROLES
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Assists in implementation of plans and programs to improve workflow of the NATO Signal Battalion by using new lKM;
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Manages electronic and manual publications and records;
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Provides guidance to ensure documents meet NSB standard;
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Monitors and manages archives within NSB;
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Acts as Functional Administrator for NlP, TT+ and EDMS within NATO Signal Battalion;
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Acts as Functional Administrator for NPCL including management of future IKM tools (implementation planned in March 2026) and Teams within NSB;
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Assists in managing content of NIP sites of NATO Signal Battalion, sections of HQ and subordinated units, keeps overview of tasks assigned via TT+ to NATO Signal Battalion and manages workspaces of NATO Signal Battalion's EDMS;
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Management and collaboration techniques and tools based on implemented lT and communications technology;
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Makes the file transfer between different Network Domains (NU, MS and NS);
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Monitors NS printed documents, leads comparison with logs from printers on regular basis, any discrepancies should be investigated and if needed reported to DSO;
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Takes part in internal NCISG IKMSO meetings organized on monthly basis via VTC on Polycom by NCISG HQ IKMO;
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Share information received during the internal NCISG IKMSO meetings within NSB;
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Gather user requirements across NSB and develop new IKM tools or forms if required.
REQUIRED SKILLS, KNOWLEDGE AND EXPERIENCE
- Knowledge and previous experience in IKM;
- Good knowledge of NATO structures and organizations;
- The technical knowledge, skills and experience required to successfully perform the duties of the post;
- Good Communication skills, both verbal and written in English;
- MS SharePoint FunctionalAdmin certificate and practical skills;
- NCIA TTPlus FA course;
- NCIA EDMS FA course;
- NCIA NIP FA course;
- MS365 course;
- NATO IKM course;
- Must be familiar with modern office equipment and have adequate computer skills (MS Office at least: Word, Excel, Power Point);
- Practical experience in working with NIP, EDMS and TT;
- Practical experience in working with NIP, EDMS and TT;
- Practical experience in designing and maintaining portals using SharePoint;
- At least 5 years of previous staff experience at the military or governmental organization or private companies;
- Higher education (at least bachelor degree) at IT related areas and basic training in engineering or related discipline for specific task related skills, with 5 years' experience
Desirable:
- LTlL Certification at foundation level. lTlL V3 Foundation;
- Formal project management approach Certification: PRINCE 2 Foundation;
- Good knowledge of the Microsoft Project Application;
- Driver License B;
- Practical experience in lTlL concept based services implementation;
- Practical experience by using a formal project management approach (PRINCE2).
This position is now closed.
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