#NC26FIN186768 - Finance and Portfolio Assistant - Closed
Deadline: March 31, 2026
Requester: NATO
Location: Braine L'Alleud, Belgium
Job type: Contractor
Start date: May, 2026
Security clearance: NATO SECRET
SCOPE OF WORK / DUTIES / ROLES
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Assists in the collection, consolidation, and validation of financial and budgetary data;
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Assists with identifying and calculating process, service, project and component costs for financial planning and budgeting;
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Supporting budget execution monitoring (commitments, obligations, expenditures);
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Preparing draft financial summaries, variance analyses, and tracking reports;
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Maintaining financial documentation and audit trails in designated tools and repositories;
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Uses recommended portfolio, programme and project control solutions for planning, scheduling and tracking;
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Supporting the setup, maintenance, and updating of portfolio, project, and service data in RPM designated tools (e.g. ServiceNow, EBA, Excel, SharePoint, BI tools);
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Assisting in reviewing project lifecycle activities (related to initiation, execution monitoring, closure support, etc.);
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Supporting in year portfolio reviews by compiling inputs and preparing draft presentations and reports;
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Supports programme or project control boards, project assurance teams and quality review meetings;
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Produce regular and ad hoc reports for RPMO stakeholders, including financial, portfolio, and resource overviews;
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Support data analysis activities to identify trends, risks, and issues, and highlight them to RPMO staff;
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Maintain structured repositories for RPMO documentation, ensuring version control and accessibility;
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Assisting with meeting preparation, agendas, briefing material, and action tracking.
REQUIRED SKILLS, KNOWLEDGE AND EXPERIENCE
- Work experience in business and coordination functions, preferably in the areas of financial and portfolio management;
- Strong analytical, reporting, and documentation skills;
- Proficiency with Microsoft Office package, ERP systems (Service Now, EBA) and reporting tools (e.g. Power BI);
- Ability to work with multiple stakeholders in a structured, confidential environment;
- Business travel to NATO facilities as well as travel between the NCI Agency offices may be required;
- Proficient in English.
This position is now closed.
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