#NC25OTR185946 - Principal Assistant (SharePoint Analyst or Designer) - Closed
Deadline: February 3, 2026
Requester: NATO
Location: The Hague, Netherlands
Job type: Contractor
Start date: March, 2026
Security clearance: NATO SECRET
SCOPE OF WORK / DUTIES / ROLES
- SharePoint Redesign and Service Line Site Harmonization;
- Support the Service Line in redesigning the main SharePoint portal and harmonizing all subordinate SA and area pages;
- Map current sites and content, propose an improved information architecture and navigation, and agree this with the Service Line leadership;
- Engage each SA Head (or nominated focal point) through short structured sessions to capture requirements, define page structure, and validate final layouts;
- Implement modern SharePoint pages, libraries, lists, and navigation in line with agreed standards (naming conventions, permissions, templates, and views);
- Clean and migrate content from legacy pages/libraries to the new structure, removing duplicates and obsolete material in coordination with content owners;
- Define and document a light governance model (roles, responsibilities, review cycles, and change process) and provide brief training/hand ‑ over to SA content owners. Other tasks to be required: Business administration;
- Assists the team or manager in gathering and providing the information needed to support ongoing team processes;
- Helps to plan and prepare for meetings;
- Sets up and offers clear guidance on software, procedures, processes, tools and techniques for administration and workplace productivity;
- Liaises and coordinates activities across functions;
- Updates and maintains office policies and procedures. Additional duties for this post: Customer-facing duties;
- Providing information about the organisation's services, facilities, or procedures. Administrative and coordination duties;
- Scheduling and confirming appointments, meetings, or reservations;
- Organizing, updating, and maintaining files, records, and basic databases or spreadsheets;
- Preparing and internally coordinating Statements of Work (SOW), for release to agency customers;
- Contributing as needed in project delivery: review project documents, site implementation, change management, risk & issue management etc;
- Preparing and maintaining project plans (including service now activities);
- Assisting in resource allocations;
- Create, maintain and administer project plans, as needed, on behalf of Project Managers;
- Coordinate with Resource Managers in respect to availability of resources to undertake activities on projects;
- Monitoring project performance, and approving time from resources;
- Maintain project portals and document libraries;
- Report on project status;
- Performs other duties as may be required.
REQUIRED SKILLS, KNOWLEDGE AND EXPERIENCE
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Higher vocational Training in a relevant discipline with 5 years post related experience. Or, a secondary educational qualification with 3 years post related experience;
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Sound knowledge and experience in the use of Microsoft office automation package;
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Excellent command of spoken and written English, with a proven ability to communicate effectively orally and in writing;
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Experience in roles requiring to take initiative and a flexible approach allowing the incumbent to respond reliably and competently to changing requirements in a demanding environment;
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Thorough knowledge of computer-based tools for project planning/control and resource management (like MS Project or Service Now).
This position is now closed.
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