#NC25MGT185088 - Principal Assistant (Project Support and HSMO) - Closed
Deadline: January 6, 2026
Requester: NATO
Location: The Hague, Netherlands
Job type: Contractor
Start date: February, 2026
Security clearance: NATO SECRET
SCOPE OF WORK / DUTIES / ROLES
Portfolio, programme and project support:
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Makes sure that support services are delivered effectively across portfolios and projects;
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Applies and recommends appropriate control solutions for planning, scheduling and tracking project activities;
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Configures and maintains project management tools, and provides clear guidance on related procedures, processes and techniques;
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Offers basic advice and clarification on the development of individual project proposals. HSMO Tasks;
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Assists to maintain information registers and makes sure data is kept up to date;
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Supports users in locating, saving and organizing information in line with established guidance;
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Escalates any concerns or issues with information handling to senior team members;
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Assists with straightforward data-quality activities, such as correcting file names or updating metadata. Resource Management;
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Assists in the effective planning, coordination and control of project resources;
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Helps to ensure that resources are allocated and monitored appropriately so that project deadlines are met. Business administration;
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Assists the team or manager in gathering and providing the information needed to support ongoing team processes;
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Helps to plan and prepare for meetings;
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Sets up and offers clear guidance on software, procedures, processes, tools and techniques for administration and workplace productivity;
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Liaises and coordinates activities across functions;
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Updates and maintains office policies and procedures.
Additional duties for this post:
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Customer-facing duties;
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Providing information about the organisation's services, facilities, or procedures. Administrative and coordination duties;
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Scheduling and confirming appointments, meetings, or reservations;
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Organising, updating, and maintaining files, records, and basic databases or spreadsheets;
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Preparing and internally coordinating Statements of Work (SOW), for release to agency customers;
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Contributing as needed in project delivery: review project documents, site implementation, change management, risk & issue management etc;
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Preparing and maintaining project plans (including service now activities);
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Assisting in resource allocations;
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Create, maintain and administer project plans, as needed, on behalf of Project Managers;
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Coordinate with Resource Managers in respect to availability of resources to undertake activities on projects;
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Monitoring project performance, and approving time from resources;
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Maintain project portals and document libraries;
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Report on project status;
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Performs other duties as may be required.
REQUIRED SKILLS, KNOWLEDGE AND EXPERIENCE
- Higher vocational Training in a relevant discipline with 5 years post related experience. Or, a secondary educational qualification with 3 years post related experience;
- Sound knowledge and experience in the use of Microsoft office automation package;
- Excellent command of spoken and written English, with a proven ability to communicate effectively orally and in writing;
- Experience in roles requiring to take initiative and a flexible approach allowing the incumbent to respond reliably and competently to changing requirements in a demanding environment.
Desirable:
- Thorough knowledge of computer-based tools for project planning/control and resource management (like MS Project or Service Now).
This position is now closed.
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