#NC25MGT184332 - Project Administration Support - Closed
Deadline: November 5, 2025
Requester: NATO
Location: The Hague, Netherlands
Job type: Contractor
Start date: January, 2026
Security clearance: NATO SECRET
SCOPE OF WORK / DUTIES / ROLES
- Capture requirements, design, document processes and implement various project administration support solutions following agreed action plan. Develop the required number of solutions to monitor and report including but not limited to:
- Project estimations;
- Project and service monitoring (funds usage – funds remaining);
- Project and service reporting requirements;
- Organizational Level Agreements and funding transfers;
- Purchase requisitions for investments and expense costs;
- Licencing and hardware requirements and usage;
- Assignment and monitoring of team task management;
- Contractors and temporary workforce management.
- Maintain and update the created tools and trackers in order to provide required reports:
- Continuous update of the data for each tracker;
- Monthly update of the data to provide execution update report for reporting area;
- Update dashboards to assist with viewing and understanding of report data.
REQUIRED SKILLS, KNOWLEDGE AND EXPERIENCE
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(>3Y) Strong working knowledge of Microsoft Excel using advance functionalities to automate tasks, analyse data and create reports and dashboards;
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Must demonstrate experience with the following: Advance Formulas Complex functions like VLOOKUP, INDEX/MATCH, UMPRODUCT, and other array formulas to perform intricate calculations Data Analysis and Visualisation Using tools like pivot tables, charts, and dashboards to summarize, analyse, and present data in a clear and easy-to-understand format;
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Automation Write and edit macros and VBA (Visual Basic for Applications) scripts to automate repetitive tasks 6 Data management: How to clean, sort, and filter large datasets to make them more manageable and to identify specific information quickly;
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Problem-solving: Apply knowledge of Excel to solve complex, data-related problems and build dynamic models;
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Integration: Able to integrate Excel with other platforms and data sources (Jira, ServiceNow and SharePoint integration would be seen as an asset);
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Communication: Effectively explain findings and train others on how to use Excel;
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Ability to develop and maintain clear and concise process documentation, including procedures;
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Ability to generate and present report to management;
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Demonstrable ability to work autonomously and proactively and to follow internal processes;
- Very good communication skills, both spoken and written, in English;
- Ability to think abstractly;
- Ability to communicate with clarity, coherence, conciseness and engagement in both oral and written communication;
- Team player, always willing to help others and to share knowledge;
- Good collaboration skills, with the ability to work in a multinational and diverse team.
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(>3Y) Strong working knowledge of Microsoft SharePoint 2019, specifically with Workflow.
This position is now closed.
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