#NC25MGT181673 - Principal Assistant (Head Project Management Support) - Closed
Deadline: September 14, 2025
Requester: NATO
Location: The Hague, Netherlands
Job type: Contractor
Start date: September, 2025
Security clearance: NATO SECRET
SCOPE OF WORK / DUTIES / ROLES
Head Project Manager Assistant:
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Assist in the preparation of regularly scheduled reports;
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Assist in meetings, take notes and draft the meeting minutes;
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Assist in developing Price Proposals;
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Organize and schedule appointments;
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Resolve administrative problems;
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Plan meetings and take detailed minutes;
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Liaise with executive and senior administrative assistants to handle requests and queries from senior managers;
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Setup a project documentation library ensuring strict version control;
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Submit and reconcile expense reports Reporting;
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Extract simple Excel reports from EBA or from ServiceNow;
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Run PR-PO reports in EBA as per PM requests;
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Preparation of Monthly EPHRs (Electronic Project Health Report);
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Report and identify to the head the health of projects in the portfolio ServiceNow;
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Load resources in ServiceNow as per PM request;
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Request pricing extracts from BSM team and include them in the PP;
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Run monthly checks in Work Package financials to ensure that planned and actual costs do not exceed budget costs.
REQUIRED SKILLS, KNOWLEDGE AND EXPERIENCE
- Excellent written and verbal communication skills;
- Strong organizational skills with the ability to multi-task;
- Attention to detail and problem-solving skills;
- Knowledge of office management systems and procedures;
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular);
- Excellent time management skills and the ability to prioritize work;
- Attention to detail and problem solving skills.
This position is now closed.
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