#NC25MGT179904 - PROVISION OF DOCUMENT MANAGEMENT SERVICES - Closed
Deadline: May 20, 2025
Requester: NATO
Location: Mons, Belgium
Job type: Contractor
Start date: July, 2025
Security clearance: NATO SECRET
SCOPE OF WORK / DUTIES / ROLES
- Designing and implementing a structured document management system within SharePoint;
- Creating and managing SharePoint libraries, metadata schemas, and taxonomy models;
- Planning and executing the migration of documents and folder structures from TT-Coms and legacy SharePoint environments;
- Establishing document access control policies and configuring role-based permissions;
- Developing document templates for use across engineering and management functions;
- Establishing document lifecycle management workflows (e.g., versioning, archiving, approvals);
- Providing comprehensive training to users on new procedures, templates, and SharePoint features;
- Creating and maintaining detailed user manuals and training materials tailored to various user roles;
- Supporting collaboration between technical and program management teams;
- Providing support for audit and compliance reviews;
- Creating dashboards and reporting capabilities within SharePoint;
- Monitoring adoption and proposing continuous improvements.
REQUIRED SKILLS, KNOWLEDGE AND EXPERIENCE
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The Contractor shall possess valid NATO SECRET Personal Security Clearances for the duration of the Contract performance;
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University degree in Information Management, Library Science, IT, or related field, or at least 8 years working in the field;
- At least 5 years of professional experience in document management and governance;
- Proven expertise with SharePoint (Online or On-Premise), including permissions, metadata, workflows, and customization;
- Experience working with engineering or technical documentation;
- Strong knowledge of document control standards and lifecycle management;
- Skilled in change management and user training;
- Excellent communication and interpersonal skills;
- Fluent in English (spoken and written);
Desirable:
- Language Proficiency: English: C1 + Local assignment language fluency;
- Background in engineering or familiarity with engineering workflows;
- Previous experience with NATO or similar defense organizations;
- Knowledge of ITIL, PRINCE2, or other project/service management frameworks.
This position is now closed.
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