The NCI Agency is looking for a service provider who can support the principal and senior project managers in a cloud migration project.   

The contractor  supporting this role shall have experience in project administration, with a strong understanding of project management principles. Familiarity with cloud technologies and platforms such as Microsoft Azure, AWS, and Microsoft 365 is an asset.  

Aso should have excellent organizational, communication, and timemanagement skills to coordinate complex projects and interact with multiple teams. A proactive, solution-oriented mindset and the ability to work effectively in a remote and dynamic environment are essential for this role.   

The scope of the work comprises the tasks mentioned below:  

Resource Planning and Scheduling:

• Assist the senior project managers in resource planning activities, ensuring that the required personnel and resources are available for project tasks;
• Maintain and update project resources and project schedule using project management tools (e.g., ServiceNow);
• Coordinate the allocation of resources with resource managers;
• Monitor project milestones and ensure tasks are completed on time.  

Data and Knowledge Management:

• Maintain project data repositories, ensuring that all project-related documents, reports, and communications are organized, up-to-date, and accessible to the project team;
• Assist in the creation of knowledge management materials to support project deliverables;
• Ensure that documentation and reports are stored in accordance with the organization’s guidelines and best practices for data governance.  

Issue and Risk Tracking:

• Support the senior project manager by keeping track of project issue and risk registers;
• Ensure that all project-related records are accurate, complete, and aligned with organizational standards.  

Meeting Organization and Documentation:

• Organize and coordinate project meetings, including setting up virtual or physical meetings, sending out invitations, and preparing meeting agendas;
• Take detailed and accurate notes during meetings, capturing key points, decisions, and action items;
• Distribute meeting minutes to stakeholders and ensure that follow-ups on action items are timely.  

Procurement Support:

• Assist senior project managers with project procurement activities, including initiating procurement requests, follow-up on procurement activities, creating receipts;
• Keep track of procurement-related communications and documentations.

Collaboration and Communication:

• Collaborate with Cloud Operations Centre, Project Managers, Technical Leads, and other relevant teams to ensure cohesive project management activities;
• Communicate effectively with stakeholders to understand project management requirements and address concerns;
• The contractor will be part of the project management team. Close coordination of all activities with the NCI Agency Project Manager (PM) as well as strict adherence to agreed timelines is mandatory;
• Due to the AGILE approach of this project, there is a need to define a set of specific arrangements between the NCI Agency and the contractor that specifically defines the deliverables to be provided for each sprint as well as their associated acceptance criteria. This includes sprint planning, execution and review processes.