SCOPE OF WORK / DUTIES / ROLES

Under the direction of the Chief NIMSC, the incumbent will perform duties such as the following:

Business administration:

• Lead and coordinate strategic initiatives working across NIMSC departmental or functional boundaries, with a key focus on development and implementation of increased outsourcing initiatives for NIMSC projects and services;
• Ensure proper and efficient management, administration, and operation of the NIMSC day-to-day routine;
• Ensure that the Chief NIMSC decisions and guidance are assigned, prioritised and executed appropriately to time and quality;
• Designs the timetable of NIMSC Senior Management meetings and forums;
• Set agenda, format and desired outcomes for key NIMSC meetings;
• Provide direction and receive progress updates from members of the NIMSC Senior Management team;
• Oversee the management and coordination of Agency Tasker Tracker requests assigned to NIMSC, and the NIMSC Internal Action Log, in close coordination with internal and external stakeholders;
• Meet collectively or individually with members of a leadership management team to follow up on action points, issues and risks;
• Provide oversight and coordination of all NIMSC Front Office activities including general services and administrative management;
• Manage highly sensitive and confidential issues and information;
• Organise and coordinate major events and visits including: executive off site meetings, managers' conferences, and key meetings on behalf of the Chief NIMSC;
• Coordinate and manage the NIMSC battle rhythm 'calendar' and routine activities;
• Draft accurate, concise and clear documents, reports, letters and other artefacts as directed.

Strategic planning:

• Develop, communicate, implement and reviews the processes which embed strategic management in the operational management of NIMSC;
• Lead and manage the creation or review of a strategy that meets the requirements of the business;
• Define policies, standards, and guidelines for how NIMSC conducts strategy development and planning.

Risk management:

• Plan and implements complex and substantial risk management activities within NIMSC;
• Manage NIMSC registers including issues, risks, lessons learned and broader business process data repositories and coordinate mitigation and action;
• Implement consistent and reliable risk management processes and reporting to key stakeholders;
• Engage specialists and domain experts as necessary;
• Advise on the Agency's and NIMSC approach to risk management.

Organisational facilitation:

• Facilitate workgroups to deliver defined goals and outcomes;
• Coordinate and lead processes and activities to capture and apply 'best practice' across all aspects of NIMSC business including: people, processes and technology;
• Provide support, guidance and suggestions to workgroups and teams to learn collaborative problem solving and improve their team performance;
• Create shared responsibilities and sustainable agreements within NIMSC;
• Coordinate and facilitate planning as directed, and foster a collaborative working environment within and beyond NIMSC;
• Implement and improve agreed NIMSC principles, practices, processes & ceremonies;
• Recognise and work with the strengths and constraints of team dynamics.