#NC25FIN183760 - Budget Management Assistant - Closed
Deadline: October 12, 2025
Requester: NATO
Location: Braine L'Alleud, Belgium
Job type: Contractor
Start date: November, 2025
Security clearance: NATO SECRET
SCOPE OF WORK / DUTIES / ROLES
Under the supervision of the Head of Budget Management, the Budget Management Assistant will be responsible for the following tasks:
Financial Oversight:
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Assist in managing all financial and budgetary aspects within the NIMSC Business Area;
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Ensure accurate allocation and tracking of funds for NIMSC Portfolio (e.g. Programs, Portfolios, Projects, Services, based on funding sources);
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Support with the preparation of detailed NIMSC Financial Reports, aiding in the analysis of NIMSC financial data;
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Track regularly pending Purchase Requests and Purchase Orders and coordinate actions with all involved stakeholders (Requestors, Acquisition, Warehouse, Finance, Accounts Payables, etc.);
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Coordinate internal and external audit related task, requirements and reports;
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Prepare ad-hoc reports related to budgetary and financial aspects including Key Performance Indicators and statistics;
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Monitor and report to HBMO on all matters related NIMSC frozen funds;
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Support in the assessment of Quarterly Performance Reviews.
Financial Planning:
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Contribute to the development of NIMSC Budgetary Forecast, Business Execution Plans and Acquisition Procurement Plans;
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Assist the HBMO in the preparation of the Medium Term Financial Plan;
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Contribute to the management of NIMSC Operating Budgets (e.g. Workforce, Travel, Other);
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Prepare correspondence, documents and reports on matters pertaining to the NIMSC budget and the financial management;
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Update regularly the Budget Management SharePoint Webpage with relevant information;
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Support all the newcomers with information relevant to Finance and Budget management;
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Contribute to the preparation NIMSC Management Artefacts for Agency stakeholder financial meetings, briefings and reports;
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Support with PowerPoint Presentations directed to both internal and external stakeholders on different financial and budgetary briefings;
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Undertake other relevant duties as assigned, contributing to the overall efficiency of financial operations;
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Deputize for higher grade staff, if required.
REQUIRED SKILLS, KNOWLEDGE AND EXPERIENCE
- Bachelor of Science (BSc) degree at a nationally recognised/certified University in a related subject (such as Accounting, Finance or Business Management) and 5 years post related experience;
- Or exceptionally, the lack of a university/college degree may be compensated by the demonstration of a candidate's particular abilities or experience that is/are of interest to NCI Agency, that is, at least 15 years extensive and progressive expertise in duties related to the function of the post;
- Experience in different aspects of financial planning and/or budgeting;
- Extensive experience in the use of Microsoft Excel, Word and PowerPoint;
- Experience in liaising with internal and external senior managers, and ability to build relationships across business;
- Good understanding of ERP information systems;
- Experience working in a customer funding environment;
- Proven analytic skills and problem solving creativity on a variety of subjects of a dissimilar nature;
- Proven ability to communicate effectively, orally and in writing;
- Proven ability to work under pressure in a complex environment;
- Ability to work collaboratively in a team;
- Proven experience in the use of an ERP systems;
- Regular use of Oracle Financial Tools;
- Applying IPSAS, IFRS and/or IAS.
This position is now closed.
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