#NC25FIN180325 - Senior Assistant (Accounting Services) - Closed
Deadline: June 3, 2025
Requester: NATO
Location: Brussels, Belgium
Job type: Contractor
Start date: June, 2025
Security clearance: NATO SECRET
SCOPE OF WORK / DUTIES / ROLES
- Assist in developing policy, procedures, and document processes with and on behalf of the Senior Administrator, for higher level management review as required. Draft correspondence;
- Identify and implement opportunities for process improvement;
- Maintain the NCI Agency Customer Data Management;
- Implement and execute the Accounts Receivable process, and handling customer invoices and credit notes. Resolving day-to-day operational issues;
- Process all receivables transactions in accordance with NATO Financial Regulations (NFRs), Financial Rules and Procedures (FRPs), Agency Directives and guidance, and contractual conditions;
- Maintain proper accounting records, such as correct entries in the AR sub-ledger, and supporting files for accounts receivable transactions;
- Process, validate and complete accounts receivable transactions, ensuring they are recorded on the proper customer accounts, revenue and receivables general ledger accounts, and project dimension;
- Monitor the open AR transactions balances and their aging balance to ensure that these are collected within their related customer payment terms, liaise for credit collection with Treasury section;
- Reconcile the AR sub-ledger with the General Ledger, and the underlying feeder systems (e.g. project billing module);
- Prepare reports on the processing of AR invoices and customer aging;
- Liaise with other parts of the Agency and/or Customers to resolve any problems with the processing of AR invoices, and provide them with regular customer account statements;
- Assist in preparing the Agency's Annual Financial Statements and responding to IBAN (External Auditor) enquiries;
- Work independently without supervision;
- Deputize for higher grade staff, if required;
- Performs other duties as may be required.
REQUIRED SKILLS, KNOWLEDGE AND EXPERIENCE
- Higher vocational training in a relevant discipline leading to a professional qualification (such as finance, accounting, accounts receivable) with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience;
- Current Finance Accounting;
- Accounts Receivable experience on transactions level;
- The ability to develop and maintain financial data and contribute to financial statement preparation;
- Use of accounting software (Oracle Applications Financials EBS R12 or another major ERP tool);
- Experience of working in finance shared services;
- Demonstrable experience of working successfully in a team environment;
- Experience of working in the public sector;
- Knowledge of International Public Sector Accounting Standards (IPSAS);
- Knowledge of NATO Financial Regulations;
- Experience of Oracle R12 at Intermediate or Expect level on Accounts Receivable (AR);
- Working knowledge of Oracle R12 Accounts Payable (AP);
- Prior experience of working in an international environment comprising both military and civilian elements;
- Knowledge of NATO responsibilities and organization.
This position is now closed.
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