#NC25ADS180153 - Provision of Admin Support Specialist Services - Portugal - Closed
Deadline: May 28, 2025
Requester: NATO
Location: Fonte Da Telha, Portugal
Start date: July, 2025
Security clearance: NATO SECRET
SCOPE OF WORK / DUTIES / ROLES
- Managing relationships with local suppliers and service providers to ensure performance and compliance with contractual obligations;
- Creating and processing Purchase Requests (PRs) and Purchase Orders (POs) in alignment with NCIA procurement procedures;
- Monitoring and maintaining stock levels for essential supplies and equipment;
- Coordinating logistics for local deliveries, shipments, and inventory movements;
- Managing procurement and inventory of office supplies for the local ground station;
- Maintaining accurate financial records for procurement, supplier transactions, and stock management;
- Preparing local budget forecasts, expenditure reports, and financial summaries;
- Ensuring compliance with NATO financial, procurement, and logistical policies;
- Supporting internal audits, inspections, and compliance verifications at the local site;
- Liaising with relevant NCIA departments for alignment on procurement and logistical matters concerning the local ground station.
REQUIRED SKILLS, KNOWLEDGE AND EXPERIENCE
- Security Clearance: The Contractor shall possess valid NATO-SECRET Personal Security Clearances for the duration of the Contract performance;
- Language Proficiency: English: C1 + Local assignment language fluency (desirable);
- University degree in Business Administration, Logistics, Finance, or related field;
- Minimum of 3 years of experience in procurement, supplier management, logistics, or financial administration;
- Familiarity with procurement processes, inventory control, and financial tracking systems;
- Strong organizational and coordination abilities;
- Proficient in Microsoft Office Suite (Excel, Word, Outlook).
Desirable:
- Experience working within NCIA or similar defense-related environments;
- Familiarity with ERP systems or procurement platforms;
- Understand of NCIA Procurement and financial policies.
This position is now closed.
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