#NC25ADS178533 - Business Planning Assistant - Closed
Deadline: April 8, 2025
Requester: NATO
Location: Mons, Belgium
Job type: Contractor
Start date: May, 2025
Security clearance: NATO SECRET
SCOPE OF WORK / DUTIES / ROLES
Under the direction of the Business, Resource Management and Planning Section Head, but largely under own initiative, the incumbent will cover the following duties:
Business Planning Support:
- Support operational initiatives/projects by coordinating tasks and timelines;
- Assist in the development and execution of project plans;
- Monitor project progress and report on status;
- Support the resource allocation to ensure optimal utilization;
- Assist in forecasting resource needs and planning for future requirements;
- Support planning and analysis activities.
Financial & Data Management Support:
- Collect, analyse, and input data related to operations;
- Maintain databases and ensure data accuracy and integrity;
- Assess the integrity of data from multiple sources;
- Monitors and reports on progress;
- Assist with budget tracking and financial reporting;
- Process invoicing and expense reports.
Operational Support:
- Assist in the coordination of daily operational activities;
- Support the implementation of operational policies and procedures;
- Manage and maintain operational records and documentation;
- Act as a point of contact between different departments and external partners;
- Facilitate communication within the operations team and with other teams;
- Address inquiries and provide information as needed.
REQUIRED SKILLS, KNOWLEDGE AND EXPERIENCE
- A minimum requirement of a relevant degree at a nationally recognised/certified University in a related discipline and 2 years post-related experience. Or exceptionally, the lack of a university degree may be compensated by the demonstration of a candidate's particular abilities or experience that is/are of interest to NCI Agency, that is, at least 6 years extensive and progressive expertise in duties related to the function of the post;
- Demonstrable skills and experience in areas such as business planning and financial data management using automated financial management systems;
- Demonstrable knowledge of and experience using Service Now
- Experience with commercially available or open source data visualization tools, such as Power BI;
- Advanced skills with Microsoft Excel;
- Experience in business planning, preparation and production of budget submissions;
- Proven skills in administering Microsoft SharePoint portals;
- Due to the sensitivity of the work, he/she must possess an unequivocal level of trust and discretion;
- Demonstrated capacity to exercise strong judgement in advising unit leadership, setting priorities, and executing requirements.
Desirable:
- Prior experience of working in an international environment comprising both military and civilians;
- General knowledge of NATO responsibilities and organization;
- Knowledge of and experience using financial tools (such as Oracle, SAP, etc...);
- A recognised and still valid Project Management certification, such as PRINCE 2 or similar, at foundation level;
- A recognised and still valid Service Management certification, such as ITIL or ISO/IEC 20000, at foundation level
This position is now closed.
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