SCOPE OF WORK / DUTIES / ROLES

Portfolio, programme and project support:

• Provides administrative services to project boards, project assurance teams and quality review meetings;
• Assists in tracking and reporting the health and status of services, projects, portfolios and programmes including collecting relevant information;
• Sets up project files, compiles and distributes reports;
• Provides guidance on project management software, procedures, processes, tools and techniques;
• Assists project managers in the creation of price proposals and project management plans;
• Assists project managers in the project closure and archiving process.

Resourcing:

• Supports managers and teams in resourcing and recruitment activities;
• Uses recommended tools for planning, scheduling and tracking resourcing activity;
• Supports resource management and recruitment software, procedures, processes, tools and techniques;
• Coordinates JISR training requests with NCIA Academy;
• Monitors resource usage, time accounting, in the JISR Centre portfolio, collects statistics and reports to JISR Centre Management;
• Assist in hiring process for contractors.

Business administration:

• Provides administrative support function to teams and meetings;
• Sets up files, software systems, on boarding new starters, compiles and distributes reports;
• Provides guidance on administration software, procedures, processes, tools and techniques;
• Perform IKM (Information Knowledge Management) duties such as creation and maintenance of the JISR Centre communications plan, communication platforms and relevant content.

Budget Management:

• Supports the development and the monitoring of a budget for a specific work group or department;
• Assists in the collection and preparation of required budget information.

Internal Controls:

• Participates in the testing, review and analysis of existing internal controls;
• Completes, files and maintains forms used for internal control documentation;
• Makes recommendations for the enhancement of certain internal controls;
• Deputizes for other assistants, if required;
• Performs other duties as may be required.