#NC25___181313 - Principal Assistant - Closed
Deadline: August 17, 2025
Requester: NATO
Location: Brussels, Belgium
Job type: Contractor
Start date: September, 2025
Security clearance: NATO SECRET
SCOPE OF WORK / DUTIES / ROLES
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The Principal Assistant to CTO executives and business portfolio is responsible for the direct support to the CTO Executives on the execution, planning and reporting of their activities;
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The role entails all the required administrative support to the CTO executives by managing schedules, coordinating correspondence, organizing meetings, maintaining records and acting as a liaison between departments;
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Act as a first point of contact to the Executive Lead of CTO projects and managing a wide range of challenging Administration issues with the upmost integrity, diplomacy and tact;
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Manages time and diary for individual senior managers and leadership teams for all project related activities;
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Handles sensitive, confidential information;
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Ensures managers have the information and resources needed to support ongoing processes and changes in processes;
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Organizes and coordinates large meetings and conferences;
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Contributes to office and project administration improvements and best practices;
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Consults on a full spectrum of enterprise office and project administration activities.
REQUIRED SKILLS, KNOWLEDGE AND EXPERIENCE
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Extensive professional experience supporting Executive Management, providing high-level administrative and operational support in dynamic, fast-paced environments;
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Training and User experience on MS Office tools;
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Proven expertise in SharePoint, including content management, permission settings, and collaboration features, ensuring streamlined document sharing and team coordination;
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Skilled in minute-taking, with a demonstrated ability to transcribe meeting discussions accurately and efficiently;
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Strong background in coordinating meetings and corporate events, including scheduling, logistics management, and stakeholder communication;
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Experienced in document management, including drafting, reviewing, and coordinating the full document lifecycle to maintain accuracy and compliance;
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Proven experience in working independently with minimal supervision in a fast-paced working environment;
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Experience in applying strong time management skills and taking the initiative to ensure work is completed with high quality results.
This position is now closed.
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