#NC26MGT191745 - AFN/AFS Governance & Management Secretariat Support
Deadline: September 15, 2026
Requester: NATO
Location: Braine L'Alleud, Belgium; The Hague, Netherlands; Brussels Belgium
Job type: Contractor
Start date: October, 2026
Security clearance: NATO SECRET
SCOPE OF WORK / DUTIES / ROLES
- Manage & maintain the AFS Information and Knowledge Portals;
- Provide full document management and control for all AFS Doctrine, Policy, Technical, Security, Independent Assurance & Validation, Process and Procedure documents; all formal communications, including notifications, agendas, minutes and reports;
- Provide professional, end‑to‑end support for recording meeting discussions, organizing the captured content, and delivering polished draft minutes for review by chairs and supporting staff;
- Provide conference support to all significant work group and executive meetings;
- Communications support for external attendees (partners, clients, speakers, media, regulators, etc.) so that they can participate in corporate meetings, conferences, and related events smoothly, securely, and in compliance with the client’s policies;
- Deliver end to end administrative support that streamlines meeting logistics, builds clear agendas, tracks action items, and maintains consistent stakeholder communication. The service is designed to keep teams aligned, improve efficiency, and drive measurable progress toward the client’s strategic goals.
REQUIRED SKILLS, KNOWLEDGE AND EXPERIENCE
- Higher vocational training in a relevant discipline with 4 years post-related experience. Or a secondary educational qualification with 6 years post-related experience;
- Strong verbal and written communication for interacting with clients, staff, and management;
- Meticulousness in checking documents for errors and ensuring accuracy;
- Prior experience of working in an international environment comprising both military and civilian elements;
- Ability to handle unexpected issues, challenges, and shifting priorities;
- Ability to manage multiple tasks, prioritize, and meet deadlines;
- Ability to work independently or as part of a team;
- Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint);
- Awareness/Knowledge of ITIL Foundation;
- At least 3-year experience in NATO or multinational environments is strongly desirable.
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