• Manages the delivery of business administration services;
• Manages time and diary for individual senior managers and leadership teams;
• Filters and prioritises meeting requests;
• Handles sensitive, confidential information;
• Ensures managers have the information and resources needed to support ongoing processes and changes in processes.

Calendaring:

• Creates multi-level and repeating tasks for self and others;
• Manages multiple calendars using features such as 'show through' and adding tabs;
• Helps others understand the wide range of functions available with calendaring software;
• Adds notes, attachments or reminders to tasks or appointments for self and others;
• Prints using varied and complex setup, designs and page combinations;
• Compares and contrasts functionality among different releases.

Desktop Tools:

• Consults others on the use and interconnectivity of the tools;
• Applies advanced features and functions of all key office products;
• Participates in evaluation of new office support tools;
• Determines which office products can interact and how to share data;
• Diagnoses common software problems and works on the resolution;
• Works with all kinds of office support software to finish complex tasks.

Office Administration:

• Organizes and coordinates large meetings and conferences;
• Contributes to office administration improvements and best practices;
• Consults on a full spectrum of enterprise office administration activities;
• Designs office administration functions and workflow;
• Monitors industry and marketplace trends and directions for office administration;
• Monitors effectiveness of support staff; recommends improvements;
• Establish and maintain communication channels with stakeholders;
• Present data in creative formats;

Additional duties for this post:

• Acts as a key member of the NIMSC Front Office, supporting coordination across Business Units, Heads of Office, and external stakeholders;
• Supports preparation, coordination, and follow-up of senior-level meetings, including action tracking and task coordination as required;
• Maintains situational awareness of Chief NIMSC priorities to anticipate administrative and coordination requirements;
• Assists with the coordination of visits, events, and distinguished visitor engagements involving NIMSC leadership,
• Supports internal communication flow within NIMSC to ensure timely dissemination of information and tasking, as appropriate;
• Perform other duties as may be required;
• Deputise for higher grade staff, if required.