#NC26ADS187051 - Administrative Assistant (Visitors) - Closed
Deadline: April 23, 2026
Requester: NATO
Location: Brunssum, Netherlands
Job type: Contractor
Start date: June, 2026
Security clearance: NATO SECRET
SCOPE OF WORK / DUTIES / ROLES
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Primary point of contact for all Project Managers (PMs)/Branch Heads/ Project Coordinators and visits related to NIMSC-CSSC projects;
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Coordinate project-related visits with the respective section/BAO, prior to the approval;
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Receiving and processing of visits requests from PMs/Project coordinators/customers/other OEs/ contractors;
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Preparing Base Access and Internal CSSC Requests for all type of visits;
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Collecting all the information from the Contracting Agencies about new incoming staff/contractors in conjunction with NIMSC HSMO office;
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Creating the AskCPO tickets for CPO to prepare the onboarding for new or visiting staff;
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Confirm with CPO when the person is added in APMS;
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Creating AMIS badges applications for contractors/IWCs/NICs that will register to Brunssum location;
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Escorting people from the main gate (prerequisite is to have a driving licence and a car);
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Supporting NIMSC personnel with any administrative support, including booking rooms and meetings;
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Supporting Onboarding and off boarding of staff/contractors;
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Coordinate with CSSC Security Office for all visits, prior to its approval;
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Apply and maintain specific security controls as required by organisational policy and as instructed by the Security Office, CSSC.
REQUIRED SKILLS, KNOWLEDGE AND EXPERIENCE
- Very good computer skills and experience with MS Office Package (including SharePoint user);
- Valid driving licence;
- Good understanding of NATO environment, and the process of Access to NATO premises;
- Upholds ethics and values, demonstrates integrity;
- Plans activities and projects well in advance and takes account of possible changing circumstances;
- Proactive and flexible, manages time effectively;
- Focused on customer.
This position is now closed.
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