#NC25MGT185135 - Vendor Management Officer - Closed
Deadline: January 11, 2026
Requester: NATO
Location: Oeiras, Portugal
Job type: Contractor
Start date: February, 2026
Security clearance: NATO SECRET
SCOPE OF WORK / DUTIES / ROLES
- On-boarding and off-boarding of service contractors under Advisory and Assistance Services (AAS) and other procurement vehicles if required;
- Drafting, reviewing, and finalizing Statements of Work (SOW) for a variety of service requirements;
- Identifying and recommending the most suitable procurement strategy in line with NATO procurement policies;
- Coordinating with Acquisition, Project Managers, and relevant branches to ensure smooth and compliant vendor selection and contract execution;
- Administering contracts and monitoring performance when required;
- Maintaining and updating the Vendor Management Portal, including templates, guidelines, and vendor data records;
- Producing the monthly Vendor Management newsletter and other communications to stakeholders;
- Preparing analytics, metrics, and reports to support decision;
- Making and ensure transparency;
- Overseeing compliance with procurement rules, contractual obligations, and security requirements throughout the vendor engagement process;
- In addition, the Vendor Manager supports the Smart Sourcing Manager in the development and execution of the NCI Academy's smart sourcing strategy.
REQUIRED SKILLS, KNOWLEDGE AND EXPERIENCE
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Demonstrated experience in vendor management, procurement, or contract administration, preferably within a similar organizational or industry context;
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Experience working in a cross-functional environment requiring coordination among multiple departments Proven record of maintaining compliance and achieving performance outcomes through effective vendor oversight;
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Excellent organizational and analytical skills, with the ability to manage multiple contracts and priorities simultaneously;
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Strong communication and negotiation skills for effective engagement with vendors and internal stakeholders;
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Proficiency in report preparation, data analysis, and documentation for vendor performance and compliance tracking;
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Problem-solving and decision-making skills, with the ability to address operational issues promptly and effectively;
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High attention to detail and accuracy in reviewing contracts, invoices, and vendor documentation.
This position is now closed.
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