#NC25ADS180355 - Executive Office Support - Closed
Deadline: June 12, 2025
Requester: NATO
Location: Oeiras, Portugal
Start date: July, 2025
Security clearance: NATO SECRET
SCOPE OF WORK / DUTIES / ROLES
- Responsible to the EXO for the efficient operation and management of the department's administrative functions;
- Act as first point of contact for the EXO and deal diplomatically and effectively with a wide variety of issues;
- Organising meetings, taking minutes, drafting and organising communications/correspondence/documents;
- Maintaining incoming and outgoing mail log, and;
- Maintaining an effective follow-up and/or reminder system for pending actions;
- Responsible for coordination and administration of the EXO diary and visit programmes in coordination with the SM, including support for VIP visits hosted by the Academy Director;
- Liaise with administrative staff in other organizational elements to ensure above coordination;
- Perform other duties as may be required.
REQUIRED SKILLS, KNOWLEDGE AND EXPERIENCE
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Demonstrated skills in the use of personal computer office automation packages, particularly Microsoft applications and inclusive of SharePoint and workflows;
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Experience with organizing and executing conferences, workshops, or small professional events Excellent command of spoken and written English, with a proven ability to communicate effectively orally and in writing Ability to take initiative and a flexible approach allowing the incumbent to respond reliably and competently to changing requirements in a demanding environment Excellent inter-personal skills and the ability to be responsive and sensitive to both external and internal customers and staff;
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At least 5 years' of experience in progressively responsible;
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Administrative roles, or equivalent combination of qualifications and experience;
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Previous experience working in an international Military/Civilian environment.
This position is now closed.
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